Setting Your Email Out-of-Office Reply

Overview

This guide explains how to set up an Out-of-Office (Automatic Reply) message in Outlook/Office 365. This feature notifies colleagues and external contacts when you are unavailable.

Steps to Set Your Out-of-Office Reply

1. Open Outlook

   • Launch the Outlook application on your computer.

2. Access Automatic Replies

   • Go to the top menu and select File.

   • Click Automatic Replies (Out of Office).

3. Enable Automatic Replies

   • Select Send automatic replies.

   • (Optional) Set a time range for your automatic replies.

     • Start time = when you leave.

     • End time = your return date.

4. Compose Your Message

   • Enter your out-of-office message.

   • You can create separate messages for internal contacts (within DLC) and external contacts (outside DLC).

5. Save & Activate

   • Click OK to activate your Out-of-Office reply.

Tips

• Always set an end date to ensure your Out-of-Office message turns off automatically.

• Clearly state your return date in the message.

• Provide alternate contact information if urgent matters arise while you are away.